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Charter Bus Prices: How Much Does a Arcadia Bus Rental Cost?
The cost of renting a charter bus in Arcadia, California varies depending on your trip details, but you can typically expect rates between $170 and $500 per hour or $1,800 to $3,800 per day. Factors such as the type of bus, travel season, mileage, and duration will affect your final price. For an exact quote tailored to your needs, call us at 626-631-5070 or use our online quote tool for instant pricing. Below, you'll find sample rates and a breakdown of what influences your charter bus rental costs in Arcadia.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Charter Bus Rental?
Several key factors determine how much your Arcadia charter bus rental will cost. First, the type of bus you choose has a significant impact. Full-size 56-passenger charter buses are typically more expensive than smaller minibuses or sprinter vans, due to their larger capacity and increased amenities. The length and distance of your trip also play a major role—local, hourly rentals within Arcadia will generally be less costly than multi-day, long-distance trips across California. Additionally, if your itinerary requires the bus to travel overnight, you’ll need to budget for accommodations.
Seasonality is another important consideration. Peak travel times—such as spring field trip season, summer wedding events, and fall sports tournaments—can drive up prices due to high demand. Booking your charter bus well in advance may help secure better rates and availability during these busy periods. The specific dates and times you need transportation can also affect your quote, with weekends and holidays sometimes carrying a premium.
Special requirements may influence your total cost as well. If your group needs an ADA-accessible bus, has multiple pick-up and drop-off locations, or requests premium onboard amenities like WiFi, power outlets, or a restroom, these factors can be reflected in your quote. Lastly, keep in mind that tolls, parking fees, and gratuity are not typically included in base quotes and should be accounted for when planning your overall budget. By providing detailed information about your trip when requesting a quote, you’ll receive the most accurate pricing possible for your Arcadia charter bus rental.
What is include in my quote?
Your charter bus quote from Charter Bus Rental Arcadia covers the basics: bus rental, fuel, mileage, insurance, and any applicable taxes. However, it does NOT include expenses like parking passes, tolls, or hotel accommodations. For example, if you’re attending an event at Santa Anita Park, parking permits for large vehicles often range from $30 to $100, depending on the lot. Similarly, if your itinerary includes stops requiring paid admission or reserved parking (such as the Los Angeles County Arboretum), those fees are your responsibility. We recommend checking with each venue ahead of time to confirm current rates and policies so you can factor these costs into your trip budget.
Sample Trip Pricing Examples
Below are a few sample pricing examples for common trips in Arcadia, CA and around Los Angeles County. Please note that these are estimates and your actual price may vary based on your specific needs and travel dates.
Field Trip to the LA County Arboretum
Mrs. Kim is organizing a field trip for her 4th grade class of 28 students from Highland Oaks Elementary School to the Los Angeles County Arboretum & Botanic Garden. She plans to leave school at 9:00 AM and return by 2:30 PM. The itinerary includes guided tours of the gardens and a picnic lunch on the grounds. Because the group size is under 30, our team recommended a 30-passenger minibus. The base rate for a five-hour local rental comes to $1,200. Parking for buses at the Arboretum is free, keeping the total cost for this educational outing affordable at $1,200—or just $40 per person when split among the students and chaperones.
Wedding Shuttle Between Hotels and Santa Anita Park
Sophia is planning her wedding at Santa Anita Park with 120 guests staying at various hotels in Pasadena and Monrovia. She wants to provide continuous shuttle service between the venues from 2:00 PM until midnight. Our reservation specialist suggested two 56-passenger charter buses to accommodate all attendees comfortably. Since the buses will run a 10-hour loop, the estimate is $3,600 per bus, totaling $7,200 for the day. Santa Anita Park charges $50 per bus for parking, adding $100 to the bill. Sophia budgets an additional $1,000 for gratuities and miscellaneous expenses, bringing her total to $8,300 for seamless, stress-free wedding transportation.
Corporate Retreat to Malibu
A tech company in Arcadia is hosting a corporate retreat at a conference center in Malibu. They need round-trip transportation for 45 employees, departing from their office at 7:00 AM and returning by 7:00 PM the same day. Given the 60-mile one-way distance and 12-hour rental duration, we quoted them a full-size 56-passenger charter bus at a flat daily rate of $2,400. The itinerary includes a stop for a team-building hike in Topanga State Park before reaching the retreat location. Since the Pacific Coast Highway has toll sections, the company sets aside $50 for potential tolls and allocates $500 for gratuity. The total transportation budget comes to $2,950—just over $65 per employee.
Bachelorette Party in Downtown LA
Rachel is planning a bachelorette party for her best friend with 14 guests. The festivities start at a restaurant in Old Town Pasadena, followed by bar hopping in downtown Los Angeles, and ending at a late-night comedy show. She books a 15-passenger sprinter van for an eight-hour evening rental, quoted at $1,600. Because the group will visit multiple venues, Rachel checks ahead for any required drop-off or parking fees and earmarks $80 for these incidentals. Wanting to thank the staff for excellent service, she adds a $320 tip (20%) to the final tally. The grand total for safe, private transportation on this night out is $2,000—about $134 per person for door-to-door comfort and convenience.
